Discovery calls, scoping sessions, and retainer hours are three different worlds of scheduling. Kairoo keeps them distinct so your billing stays clean.
Up to 4 clients free forever · No credit card
Consulting is half client work, half scheduling tetris.
Prospects book 30-min discovery calls. You do 10 a week. Half your Google Calendar is 'is-this-a-fit' slots.
Client on a 20h/month retainer. You've done 14. Or 15? You end up undercharging to avoid looking like you're off-count.
New clients pay full rate. Anchor clients are discounted. Friends-of-friends at 'friend rate'. You write these down somewhere.
Hours logged, invoice sent, you wait 30 days. Reconciling what's paid vs outstanding becomes its own admin project.
Same platform — framed around how consulting engagements actually flow.
Define '30-min discovery' (free or paid), '60-min strategy', '20-hour retainer' — each a distinct service with its own rate and rules.
Sell packs of 10, 20, or any number of sessions per client. Each booked session auto-deducts. Low-balance alerts fire 2 sessions before the pack runs out.
Every session with its date, duration, status, and your private notes — one view per client. Years of engagement in one place instead of fifteen Google Docs.
Log each payment when it arrives; session balances update automatically. Use it alongside your existing invoicing — native invoicing is on the roadmap.
Start free. Upgrade when you outgrow it. Cancel anytime.
For getting started
For full-time professionals
or $119/year (save $109 — $9.92/mo)
Prices in USD. Your Kairoo Pro subscription is billed by Paddle, our Merchant of Record — VAT/sales tax is added at checkout. Your clients pay you directly, outside Kairoo.
Yes — set '30-min discovery' to $0 and it books without requiring payment. Paid services coexist on the same calendar.
Sell a session pack per client — 10 sessions, 20 sessions, whatever you agree. Each booked session auto-deducts. Alerts fire 2 sessions before the pack runs out. Time-based retainers (deducting by minutes instead of session count) are on the roadmap.
Today, service prices are global — every client on the same service sees the same rate. The workaround is to define separate services per tier (e.g., '60-min strategy · standard' and '60-min strategy · anchor') and assign each client to the service matching their rate. Per-client rate overrides on a single service are on the roadmap.
Not yet. You log the payments you receive and Kairoo updates the session balance. Automatic PDF invoices with your country's tax details are on the roadmap.
Try Kairoo free — up to 4 active clients forever, 31 days of full features.
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